Privacy Policy

Last updated: 22/09/2025

Hot Peppers WI (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website hotpepperswi.co.uk.

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1. Information We Collect

We may collect and process the following personal data when you use our site:

• Information you provide: such as your name, email address, and any details submitted through contact forms, event sign-up forms, or mailing list subscriptions.

• Technical information: such as your IP address, browser type, and information collected through cookies or analytics tools.

• Communication records: copies of emails or messages you send us.

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2. How We Use Your Information

We use your data to:

• Respond to enquiries or requests.

• Provide you with information about events, activities, or services you have requested.

• Improve our website and services.

• Comply with legal obligations.

We do not sell or share your personal data with third parties for marketing purposes.

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3. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

• Consent – where you have given us permission (e.g. joining our mailing list).

• Contract – where processing is necessary to provide you with services you have requested.

• Legitimate interests – where processing helps us run our website and activities in a way that does not materially impact your rights.

• Legal obligation – where required by law.

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4. Cookies

Our website may use cookies to:

• Ensure the site functions properly.

• Understand how visitors use our site (via analytics).

You can control cookies through your browser settings.

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5. How We Protect Your Data

We implement appropriate security measures to keep your personal data safe. However, please note that transmission of information over the internet is never completely secure.

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6. How Long We Keep Your Data

We keep your personal data only as long as necessary for the purposes described in this policy, or as required by law.

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7. Your Rights

Under UK data protection law (UK-GDPR and the Data Protection Act 2018), you have the right to:

• Access the personal data we hold about you.

• Request correction of inaccurate data.

• Request erasure of your data (“the right to be forgotten”).

• Restrict or object to processing.

• Withdraw consent (where consent is the legal basis for processing).

To exercise any of these rights, please contact us at: [insert email address].

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8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

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9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date.

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10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:

📧 thegirls@hotpepperswi.co.uk

🌐 hotpepperswi.co.uk